Harrow Sub-aqua Club

1. Titles The title of the Association of persons interested in underwater activities shall be called the Harrow Sub-Aqua Club, a branch of the British Sub-Aqua Club and all members being members of the aquatic club.
2. Objects To promote and organise all types of underwater activities.
3. Management The management of the Harrow Sub-Aqua Club shall be vested in a Management Committee comprising: Chairperson Diving Officer Secretary Training Officer Treasurer Equipment Officer In addition the committee shall be authorised to co-opt up to four ordinary members to the committee to assist, but they will not have the power to vote at committee meetings. The election of the Diving Officer and the Training Officer is dependant on prospective candidates providing a CV of their qualifications and/or merits for the posts. These CVs are to be provided to members at or before the Annual General Meeting. The committee shall hold regular meetings and the minutes shall be available for inspection by any member of the club. For any business to be transacted by the committee, they shall require a quorum of at least four elected members.
4. Annual General Meeting The Harrow Sub-Aqua Club will hold the Annual General Meeting in the month of January, at which there should be 20 members to make a quorum or 20% of the fully paid up membership, whichever is the smaller. The business of the Annual General Meeting shall be:
   1. Chairperson's address
   2. Apologies for absence
   3. Minutes of the last Annual General Meeting
   4. Matters arising from minutes, if any
   5. Secretary's report
   6. Treasurer's report
   7. Training officer's report
   8. Diving officer's report
   9. Social Secretary's report
   10. Election of officers
   11. Motions which have been presented in due time to the secretary
   12. Any other business
   The Hon Secretary or acting Hon Secretary shall give one month's notice of the Annual General Meeting to all members. Notice of all motions to be put before the Annual General Meeting shall be given to the Hon Secretary by the end of September. Any other meeting called during the year shall be called an Extraordinary General Meeting. An Extraordinary General Meeting may be called at the request of at least 10 ordinary members or by the committee, or by 10% of the fully paid membership, whichever is the smaller. Every member, over 15, who is a fully paid up member (except the 'Chair') has one vote. The 'Chair' has a casting vote. The constitution of the Branch can be changed by a two-thirds majority of members present at an Annual General Meeting or Extraordinary General Meeting called for that purpose. On questions of order at meetings, the 'Chair's' decision is final.
5. Membership There shall be the following categories of membership, and the subscription shall be fixed by the Committee of Management.
   1. Full membership - for which any person of the age of 15 or over shall be eligible, subject to the successful completion of the Entrance Swimming Test
   2. Associate Membership - for which any person shall be eligible, but which shall not entitle such a person to participate in swimming activities
   3. Junior Membership - which will only be available to children of adult members
   4. Life Membership - as an award for outstanding merit, a two-thirds majority of the Management Committee may bestow on any member the title of 'Life Member of Harrow Sub-Aqua Club' which shall entitle that person to be regarded as a fully paid Life Member of the club. Life Members shall be entitled to stand for election to any office in the club, but shall have no privileges other than the exclusion from payment of the club's subscriptions and they shall not have any voting rights at any General Meeting.
6. Suspension The committee may by a two-thirds majority of all members thereof, suspend or require the resignation of any Club Officer or Ordinary Member and failing compliance with any such request, within 7 days thereof, such officer or member shall be deemed to have resigned, provided that before requiring the suspension or resignation of any officer or member the committee shall give such officer or member the opportunity of appearing before the committee, of hearing the reasons for the proposed suspension or request to resign and of addressing the committee in answer to such reasons, and provided further, that any officer or member so suspended or required to resign shall if he desire, be permitted to address the next Annual General Meeting.
7. Diving Charges These are the contributions towards the cost of the diving trip. A club dive is one where at least four fully paid up members are present. A fully paid up member is one who has paid (a) in section 5 of the Constitution and Rules of Harrow Sub-Aqua Club. The total cost of the diving trip including petrol, oil and other costs incurred will be totalled. The total number of dives made will also be totalled. These two figures are then divided to give a cost per dive.

   				                    Total cost of dive trip
   				Therefore ...   ------------------------------ = cost per dive
   				                  Total number of dives made

   The cost to each member is then calculated by the number of dives they made during that trip.
8. Auditors Auditors should be appointed at every Annual General Meeting for the following year. The auditors must be fully paid up members who are not serving on the committee. Two auditors must be appointed unless one is professionally qualified. The committee may appoint an auditor if a vacancy occurs during the year.
9. Interpretation The Management Committee shall determine any question as to the interpretation of these rules, and may rule for any occurrence not otherwise provided for in these rules.

December 2004

Amendments

Section 4:- date of AGM changed from October or November to January. 9-12-04